Do You Want Fan, or Air Conditioned Customer Service?

The air conditioning system broke in the little country church we attend when we have a getaway weekend to our North Georgia river house. It was a hotter than normal day, even for the normally cool mountain area. So, the church ceiling fans were turned on! It was an improvement, but clearly not the same. It reminded me of customer service…but, then most things do!!

A fan moves the hot air around much like a sudden breeze on a hot July day. It is temporary and superficial, accomplished through the simple agitation of the air. In the church in which I grew up there were no ceiling fans; ushers passed out individual fans—cardboard stapled to a thin wooden paddle. It was a favorite way for the local funeral home to advertise. Air conditioning pulls the hot air into an appliance, sends it over a built-in refrigeration unit for cooling and then returns it to the room. The heat from the hot air is sent outside, leaving only cool air inside.

It literally modifies the condition of the air.

Great customer service is more like an air conditioner and less like a fan. Fan-like customer service simply meets the basic needs of customers without leaving a trace of anything in their memory bank.

But great service changes the emotion of customers from ho hum to wow; from no memory to a super story they are eager to share. It does that by focusing on an enhanced experience, not a superficial one; on changing, not simply agitating. And, it works because it channels any unpleasantries “outside.”

Front-line employees with fan approach to customer service view it as a task to perform and a checklist of practices and patterns to complete. Front-line employees with an air conditioned perspective work to understand the real requirements of the customer—what they really want, not just what they request—and manage everything within their control to deliver it.

It takes listening to the “question behind the question” as author John Miller calls it. It involves having the authority and flexibility to responsibly follow guidelines coping out behind them as iron-clad laws.

Author Steven S. Little in his great book, The Milkshake Moment, relates a wonderful story of his frequent struggles at getting hotel room service to bring him his favorite end-of-the-evening treat: a vanilla milkshake. Too often, the item is not on the room service menu. Steve always offers to pay whatever the clerk would like to charge. After a way-too-long conversation with super friendly, but helpless room service personnel, Steve ends up ordering a bowl of vanilla ice cream (on the menu), a half-glass of milk (on the menu) and a long spoon. Too often the rules ‘r us room service person cannot deal with assuming responsibility to deviate from the pattern or cannot deal with the fact that the blender is in the bar—a completely different department.

Steve gets “fan” service, not “air conditioned” service. You will want to order Steve’s book to learn the rest of the story.

Is your service like a fan or like an air conditioner?

Add Your Response


Never miss a post! Sign up to have future posts delivered to your inbox:


Dr. Chip R. Bell is a world-renowned authority on customer loyalty and innovative service. Global Gurus ranked him in 2018 the #2 keynote speaker in the world on customer service; #1 in North America. He also is the author of numerous national and international best-selling books including Take Their Breath Away, Managing Knock Your Socks off Service, Magnetic Service, The 9½ Principles of Innovative Service and Customers as Partners. His books have been translated into over a dozen languages.

His newest customer service book is the award-winning, best-selling book Kaleidoscope: Delivering Innovative Service That Sparkles.

Dr. Bell has appeared live on CNBC, Bloomberg TV, CNN, Fox Business, ABC, CBS, NPR Marketplace and his work has been featured in Fortune, Wall Street Journal, Financial Times, Forbes, Businessweek, Entrepreneur, Inc. Magazine, and Fast Company.


More on Chip